Privacy Policy

Last updated: March 30, 2026

Carbonfree OÜ (registry code to be confirmed, "we", "us", or "our") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, and safeguard information when you visit our website carbonfree.ee.

1. Data Controller

The data controller responsible for your personal data is:

Carbonfree OÜ
Estonia, European Union
Email: info@carbonfree.ee

2. Information We Collect

We collect personal data only when you voluntarily provide it through our contact form:

• Name - to address you in our response
• Email address - to reply to your inquiry
• Company name (optional) - to understand the context of your inquiry
• Message content - the information you choose to share with us

We do not collect sensitive personal data, financial information, or data from minors.

3. How We Use Your Data

We use the information you provide solely to:

• Respond to your inquiry or request
• Provide information about our consulting services
• Communicate with you regarding potential collaboration

We do not use your data for automated decision-making, profiling, or direct marketing purposes unless you have given explicit consent.

4. Legal Basis for Processing

We process your personal data based on:

• Legitimate interest (Article 6(1)(f) GDPR) - to respond to inquiries submitted through our contact form
• Consent (Article 6(1)(a) GDPR) - when you voluntarily submit your data through our contact form
• Contractual necessity (Article 6(1)(b) GDPR) - when processing is required to fulfil a service agreement

5. Data Sharing

We do not sell, trade, or rent your personal data. Your data may be shared with:

• Formsubmit.co - our contact form delivery service, which processes form submissions to deliver them to our email. Their privacy policy is available at formsubmit.co
• Google Analytics - if enabled, for anonymous website usage statistics (see Section 7)

We do not transfer your data outside the European Economic Area (EEA) unless adequate safeguards are in place.

6. Cookies

Our website uses minimal cookies:

• Session cookies - essential for website functionality (e.g., admin panel authentication). These are temporary and deleted when you close your browser.
• Analytics cookies - if Google Analytics is enabled, it may set cookies to collect anonymous usage data such as page views, time on site, and general geographic location. No personally identifiable information is collected through analytics.

You can control cookies through your browser settings. Disabling cookies may affect some website functionality.

7. Google Analytics

We may use Google Analytics to understand how visitors interact with our website. Google Analytics collects anonymous data including pages visited, time spent on the site, and general device/browser information. This data helps us improve our website and services.

Google Analytics uses cookies and may transfer data to Google servers. You can opt out of Google Analytics by installing the Google Analytics Opt-out Browser Add-on.

8. Data Retention

We retain contact form submissions for as long as necessary to respond to your inquiry and for potential future correspondence, typically no longer than 24 months. After this period, data is securely deleted unless retention is required by law.

9. Your Rights

Under the General Data Protection Regulation (GDPR), you have the right to:

• Access - request a copy of your personal data
• Rectification - request correction of inaccurate data
• Erasure - request deletion of your data ("right to be forgotten")
• Restriction - request restriction of processing
• Data portability - receive your data in a structured, machine-readable format
• Object - object to processing based on legitimate interest
• Withdraw consent - withdraw consent at any time where processing is based on consent

To exercise any of these rights, please contact us at info@carbonfree.ee. We will respond within 30 days.

10. Data Security

We implement appropriate technical and organisational measures to protect your personal data against unauthorised access, alteration, disclosure, or destruction. However, no method of transmission over the internet is 100% secure.

11. Third-Party Links

Our website may contain links to external websites. We are not responsible for the privacy practices of third-party websites. We encourage you to review their privacy policies.

12. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated revision date. We encourage you to review this policy periodically.

13. Contact Us

If you have questions about this Privacy Policy or wish to exercise your data protection rights, please contact us:

Carbonfree OÜ
Email: info@carbonfree.ee
Estonia, European Union

You also have the right to lodge a complaint with the Estonian Data Protection Inspectorate (www.aki.ee) if you believe your data protection rights have been violated.